Victim Assistance Coordinator - The Dalles, OR

Description :

Position Information-224122

   **INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. PLEASE FIND THE COMPLETE APPLICATION PACKET AT https://www.co.wasco.or.us/departments/human_resources/employment.php **

General Position Summary:

This position coordinates the daily functions of the Victim Assistance Program, including informing victims of their constitutional rights such as notification of court dates, right to restitution, right to make victim impact statement and final notice. Make referrals to other victim service programs.  The Coordinator ensures the victim receives assistance in applying for Crime Victims Compensation (CVCP), which can help victims with medical, counseling or funeral expenses and Victim Information Notification Everyday (VINE) which notifies victims via email, phone or text when a defendant is being released from jail.  The Coordinator is responsible for maintaining grants through the Oregon Department of Justice to fund the Wasco County Victim Assistance Program.  A requirement of the grants is recruiting and maintaining volunteers for the program.  The Coordinator is also a member of several community collaborative teams.  The Coordinator is also responsible for maintaining grants to fund the FTE for the Victim Assistance Program. 

Essential Functions (in a typical work week):

Coordinate the daily functions of the Victim Assistance Program, which includes establishing and maintaining contact with crime victims during the prosecution, including ensuring court notifications, restitution information, and notices to victims regarding plea offers, case status and final notices.  Help victims understand the legal system, answer questions during the life of the prosecution of the case and act as a liaison between victim and district attorney.  This includes accompanying victims to hearings, trials and settlement conferences and explaining the process and answering questions, before, during and after the court activity. Act as liaison with the District Attorney and victim and accompany victim to meetings with DA.  Assist victims with return of their property from police agencies when appropriate.

Make referrals to assist the victim through the criminal process.  These referrals include HAVEN, Oregon Crime Victims Law Center, Legal Aid and any other known programs that can assist the victim.

 Make sure victims have assistance applying to Crime Victims Compensation for financial assistance with medical, counseling or funeral expenses.  This involves helping the victim complete an application and obtaining required documentation and providing it to the Oregon Department of Justice to review if the claim will be approved.  Advise and enroll victims in the Victim Information Notification Everyday (VINE) program to keep the victim up to date on the defendant’s custody status and notice of release. This program will send a computer generated notice by phone, email or text to notify on a defendant’s release from custody.

Attend the weekly Monday out of custody docket and daily in custody docket to track victim cases and make sure victim’s voice is being heard.  Update our PBK database with victim notes for the District Attorney and Victim Advocate so notice can be given to the victim. 

The Coordinator is the contact with the Department of Justice Crime Victim Survivor Division to ensure grants are written and maintained.  We currently have five grants and three of them are renewed biannually. Grant management involves quarterly financial and progress reports that are required for the funds to be sent for FTE and all other activities for the program to function. The grants require the use of volunteers for the program.  The Coordinator is responsible for managing volunteers.

The Coordinator is a member of the Domestic Violence Council, Child Abuse Multi-Disciplinary Team (MDT), Adult MDT, Sexual Abuse Response Team (SART), Crisis Response Team, and Threat Assessment Team.  This involves attending meetings regularly and providing input for the function of the team.

Responsibility/Accountability: This section of the job description describes the amount and breadth of responsibility and accountability that rests with the position, including the expected results of the position, the impact on County operations and activities, and the responsibility for budget.

Minimal influence on organization operations, programs, and expense or budgetary outcomes.  Dollar amounts influenced would be considered small.  Responsibility for the prudent use of assets does not extend beyond own work responsibilities.  While public contact is a part of the position’s responsibilities, supervisory action would prevent or correct most issues. 

Supervision of Employees:  This section of the job description describes the supervisory responsibility assigned including the range and types of supervisory functions performed, from directing work activities and delegating assignments to coaching, counseling, making disciplinary decisions, hiring, firing, salary actions, performance appraisal, training, etc. as well as the types of employees supervised.   

Positions at this level are not responsible for any supervisory functions or responsibilities, but may occasionally be asked to orient and/or train new employees.

Interpersonal Skills/Contacts:  This section of the job description describes the characteristics of personal interaction with others including the frequency of contacts with others, the breadth of interactions (within the County, outside the County, with vendors/contractors, dealing directly with the public, etc.), and the level of persons interacted with.  Also, included in this section is the reason for contact such as gaining cooperation; use negotiation, tact, teamwork, and sensitivity; or the likelihood of dealing with disagreeable or hostile individuals. 

Positions at this level have frequent responsibility for contact with others not employed at the County.  Internally, primary contacts are usually made with other departments, as opposed to own work group.  Contacts usually concern non-routine information, and the potential for positive or adverse consequences to the County because of these contacts is constantly present.  Negotiation, persuasion, tact, sensitivity, and confidential exchanges are all part of the interactions required.  Formal presentations may be periodically made.  Communication and interpersonal skills are important, and must be well refined to complete job responsibilities.

Working Conditions:  This section of the job descriptions outlines the work environment, conditions, and hazards that are encountered in the course of assigned work.  This includes the personal risk, hazard, varying work schedules, level of interruptions, job pressure, and the need to frequently juggle priorities and work assignments.  Also, exposure to unpleasant working conditions such as high noise levels, heat or cold, inside or outside work, exposure to electricity, chemicals, poor lighting, confinements, machinery, interactions with disturbed or dangerous individuals, personal attacks, contact with contagious disease, or situations where personal safely cannot be assured.

This level has a work environment that is usually well protected and free from hazards or obstacles.  There is little element of personal risk or hazard.  Job conditions are usually comfortable, with only occasional issues of confinement, temperature change, incident of noise, interactions of a disagreeable nature, interruptions, changes in job assignments that require adapting, etc.

Physical Requirements:  This section of the job description describes the physical effort and manual labor, such as sitting, standing, lifting, carrying, digging, operating equipment, performing with speed, etc., as well as the dexterity required to complete the job functions.  The need for travel, extended hours, and situations of physical discomfort are also outlined here.

Positions rated at this level require occasional physical effort such as light lifting, carrying, or movement, etc.  Physical capability involves use of office or power equipment where some dexterity is needed.  Movement around the work space is not challenging, and there are little to no restrictions on mobility.

Education, Experience, and Certification/Licensure:  This section of the job description outlines the education, previous experience, professional licenses, certifications, and specific skills necessary to perform the assigned work. 

Positions at this level require abilities, skills, training, and/or knowledge base equal to those typically learned in high school or a GED course of study.  No certifications are necessary to meet the minimum job requirements.  Position requires basic skills that could be learned or refined in a relatively short period of time, such as one-step tasks, following instructions, etc.  Up to six months previous work experience may be required.

Below is an outline of the specific Education type, Experience type or licensure/certification that is required for this role.  The County will also consider any equivalent combinations of the qualifying criteria.

• Associates degree from an accredited institution

• Three (3) years of experience in office work, two (2) of which must have been in a public of private law office

• Knowledge in grant writing and renewal process

Contact : Applications can be returned to:
Wasco County Human Resources
511 Washington St., Ste 206
The Dalles, OR 97058
541-506-2771-fax
application@co.wasco.or.us

EOE/ADA
**Incomplete Application packets will not be considered for employment**

Deadline for Applying : Nov 17, 2020